After you get trained and are ready to go around to schools and present programs,
here is what you will need to do to be successful in this position:
1. Get leads for schools - Go to your state and district conferences where principals,
teachers and parents gather. If exhibit space is available, get a table. If you can get
on the program, so much the better. You can modify the material to work in 50 minutes
with adults showing them a few slides and discussing the climate crisis and our unique
approach to it. Both in your session and at the table have sign up forms where you get
name, job title, school name, address, phone number and e-mail address for people who are interested in your program.
2. Prospecting phone calls - Call the people you met. Ask if they are ready to schedule the program. When they say, "not yet." Tell them you will be sending them an e-mail with all your information, but also refer them to this web site so they can get detailed information.
3. Send an e-mail - Send an e-mail that tells about the program and includes a link to this web site and a link to the brochure. Tell them your schedule and what days you would be available and the cost.
4. Follow up with a phone call - Call again, and ask again if they are ready to schedule the program. When they say "yes" send them a contract.
8. Individual classes and all-school assembly - (You will learn how to do this part in training) Take the kids and teachers in back-to-back classes one grade level at a time throughout the day and have a great time with them. Hold a dynamic assembly with the entire school to end the day and send the kids home excited to come back for Family Night which is usually held from 7 to 8 PM.
5. Work with the school in advance - Send an e-mail referring your scheduled school to the Educator Zone on this web site. Also send them as attachments the Outline of a typical day, and the CCIE checklist. Modify the Parent Invitation for their school and send it to them to send home to parents in the weekly newsletter. These are the documents they will need to make the day go smoothly for themselves and for you. After you have sent these documents, call and make certain they have gotten them and have opened them. Ask for the name of your contact person at the school, the person responsible for going down the checklist and making certain that the day will run smoothly. That may not be the person who did the booking with you. Call or visit that designated person and go through the CCIE Checklist together. Make certain that they bring the Special Teachers in on this early in the planning. These are the Art, and Music Teachers, and the Librarian, all of whom can be very helpful to your program. Make certain the Custodian and the Physical Education Teacher are alerted to the fact that you need the gym or other large space for the day, including Family Night in the evening. Visit the school in advance, and if you will be disrupting the day by taking over the cafeteria and causing the kids to eat elsewhere, make peace with the cafeteria staff. No matter what, make friends with the school secretary. When you visit the school, check their sound system if you will be using it. Look at their projector screen and make certain it is big enough not just for the individual classes but for the all-school assembly as well. If not, either bring your own screen or borrow the largest screen available at the district level.
10. After the program - Make certain you got your check from the school. Send all your checks in to United Charitable Programs (UCP). Send UCP your expense reports to get reimbursed for your work. Go over the Evaluations and adjust your program as necessary to improve it. Ask that school for reference letters and referral to other schools in the district. Call the school about one week later and ask if they have started working on a Vendor Night or if they have been in touch with the vendors. This part is really up to them, but you may need to remind them to do it.
There are additional details in the FAQ, but this gives you a good idea of the work involved. It is hard work, but extremely fulfilling. If you can split the responsibilities, one person can work on the scheduling and the other person can work on delivery of the program. You can deliver 3 or 4 programs a week and that may mean 80 or more programs per school year. If you deliver 5 per week you will get burned out, so pace yourself. I suggest delivering programs Monday and Tuesday, using Wednesday for school visits and phone calls, and then delivering programs on Thursday and Friday.
To become a presenter you will need to undergo two days of training and you will have to acquire a projector and a small portable sound system and either 300 sets of three juggling scarves or 900 plastic bags. Either will do for the scarf juggling class.
9. Family Night - Make sure you have cleared the space and there are no chairs evident. Keep everyone active with scarf juggling until 7 PM. Then have them sit with their kids on the floor in family groups. If you have chairs and if the grown-ups sit down in the back of the room you are sunk, and the nature of the program is changed to "kids in front - adults in back." Get them all up for a 15 minute scarf juggling class. Let the grownups take the stage and "show off" for the kids. Draw the analogies between juggling and climate change. Show your slides about the problem, pass out the Family Sustainability Checklist and start talking about and showing slides about the solution and what each family can do. Go through the checklist together. At the end have everyone take the pledge to do everything on the checklist and tell them about the vendors who will give rebates to their school for actions by parents. Get volunteers to be on the Green Team for the school and charge them with continuing the program.
6. A week before the program - Call your contact person and ask how they are doing with the checklist and if there are any problems they have encountered that you could help solve. Get the order of classes that will come to you and rearrange your slides to match that sequence so you can go right from one class to the next.
7. Set-up and Teachers Meeting - Get to school an hour before your scheduled Teachers Meeting. Set up your AV first thing, test the projector and the sound system. Go to your teachers meeting and confirm the schedule. Tell them about the flow of the day and how important it is to bring their kids to you on time, about the positive nature of your program focused on getting us all to a clean and green future, about how families will be filling out their Family Sustainability Checklists. Hand out the vocabulary list for your program. Hand out a Teacher Evaluation form and ask for it back either at the end of the day or through the front office later.